Well-being, efficiency and productivity at work come first and foremost through the environment in which you operate and the organization of your office. It is indeed easier to navigate your ideas and different tasks when working in a healthy and well organized office. That’s why we’re going to give you some tips for organizing and optimizing your office space so you can focus on the important tasks you have to accomplish on a daily basis.
You will first need to do a major sorting in your office to start from scratch. Forget about piles of papers, pens that you have in 6 different copies, trinkets or other gadgets that have little use other than cluttering up your office space. Throw away anything you haven’t used for a long time, ideally your desk should be empty and all that’s left is your computer, keyboard, mouse and phone. Sort through your documents and papers that may drag right to left and keep only the essentials.
A New Storage Organization
Now plan a dedicated space in your office for all the paper documents you receive or need on a daily basis. For example, use a bin for letters, bills to pay or documents that require a follow-up. For the rest, the documents to be archived do not need to be present on your desk and can be arranged in folders by category and thus be kept in boxes with casters or cabinets. For those who are in open space, who do not necessarily have access to a personal cupboard and who often have a pedestal and their desk as their only storage, think of sorters and various office storage to clearly distinguish important mail and personal documents. , magazines etc. Even though in the digital age, almost everything is done online,
Physical But Also Digital Sorting
How to do? create a system of folders, in which you will sort your various documents. Use a folder for each major theme, separate staff from professional, and try not to leave anything lying around on your virtual desktop. It will then be easier for you to find your way there. Delete all the old files, just like you did with the sheets lying around on your desk. A very important point, remember to save all your important documents, on a USB key or an external hard drive for example. As you could do with your files, don’t forget to organize your mailbox, by creating thematic folders, or according to the senders. Once again, erase what is out of place and let your box breathe.
A Little Zen Touch To Feel Good
To be more zen during your work days, consider changing the decoration of your office! To make your workspace more pleasant and fulfilling, do not hesitate to integrate natural materials such as wood into your office decoration, but above all rely on the right lighting by favoring natural light if you have access to it. Otherwise, you can use a light therapy lamp, which will provide you with the necessary dose of energy during the long winter months.
For the decoration of your office, the choice of the dominant color is very important. For a workspace where you want to feel peaceful, choose blue or green. On the contrary, yellow walls will allow you to be more creative, while purple will promote your concentration. On the other hand, avoid using too bright colors such as red or orange. Although these colors may seem very warm and energetic at first, they can quickly become aggressive to the eye and distract you more than anything else.
Do not hesitate to have plants in your office, they will bring a zen and natural side to it. They also help absorb negative waves emitted by electrical devices, such as your computer or phone.